However, if the disability is a lifelong condition, then a one-time certification statement is required. Other Government of Canada Travel Resources. § 301-10.450 What are the policies when authorized to rent a vehicle for official travel. Suite 04J25-01 . h�bbd``b`9$�� �: IJI� �@����D��1W��D+H1�� ��$� 1.7 Travel advances; 1.8 Travel forms; 1.9 Workplace change (applies within the headquarters area only) Part II - Insurance. (6) When necessary for safety reasons, such as during severe weather or having to travel on rough or difficult terrain. Travel accommodation of an employee with special needs. Due to insurance regulations, there are restrictions on luxury rental car categories and on travel in certain countries. The CTO has a current list of rental car companies having agreements with the Military Traffic Management Command. In January 2017, the CPC-network published commitments made by the five major car rental companies. The advantages of renting a car through the DTMO rental car program are: (1) Rental car agreements are pre-negotiated; (2) The agreement includes automatic unlimited mileage and collision damage insurance; and (3) The rates established by the car rental agreement cannot be exceeded by the vendor. Common carrier transportation (air, rail, bus) NOTE: If possible, you should purchase a fully-refundable ticket in the event the trip is canceled. endstream endobj startxref Rental Vehicles for Combined Official and Personal Travel. 0 (d) Travelers are not to be reimbursed for purchasing pre-paid refueling options for rental cars. Most Norway rental car categories can be driven anywhere in Western Europe without restriction. %%EOF Relocation allowances. B. VOLUME 1 UNIFORMED SERVICE MEMBERS . Q1. Some examples are: a. Please take a minute to ensure that your intended itinerary will be possible with the car you plan to rent. Use of contract city-pair airfares is limited to official business travel. The Mileage ... Should you need to refuel the rental vehicle during travel, you will pay at the fuel pump, save the receipt, then submit a Travel Expense Claim (TEC) for reimbursement. 3.1 Module 1 - Travel within headquarters area. § 301-10.450 What are the policies when authorized to rent a vehicle for official travel? In the event that travel plans are changed, it's the responsibility of the employee to either advise the government travel services contractor, HRG, or the accommodation or car rental company of any cancellation. Your agency may authorize the use of other than a compact car if any of the following apply: (1) When use of other than a compact car is necessary to accommodate a medical disability or other special need. The HHS Travel Policy Manual, Federal Travel Regulations (FTR), and Joint Federal Travel Regulations (JTR) detail what is permissible when traveling on behalf of the federal government. 8. VOLUME 2 . (c) Travelers must use the least expensive compact car available, unless an exception for another … These should change on every authorization to match your … THE JOINT TRAVEL REGULATIONS . Electronic Code of Federal Regulations (e-CFR), Title 41 - Public Contracts and Property Management, Subtitle F - Federal Travel Regulation System, CHAPTER 301 - TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES. A s a frequent government traveler, I have used the Government Car Rental Program many times. The traveler must not use official rental vehicles for personal travel. Restricted Countries 2.1 Insurance plans and compensation; 2.2 Vehicle Insurance. GSA is amending the Federal Travel Regulation (FTR) by requiring agencies to have an internal policy for determining whether to authorize a privately owned vehicle (POV), as opposed to a rental car, in conjunction with temporary duty travel (TDY). (5) When travelers must carry a large amount of Government material incident to their official business, and a compact rental vehicle does not contain sufficient space. Car Rental Rates. Note: Travel for ministers, members of Parliament, heads of departments and agencies, and executives is governed through a separate Special Travel Authorities policy. Authorized Personnel. First of all, government regulations require use of your Government Travel Charge Card for airfare, car rentals and lodging. Joint Federal Travel Regulations Cover Letter Change 290 CL-i 02/01/11 JOINT FEDERAL TRAVEL REGULATIONS, VOLUME 1 (JFTR) Change 290 — 1 February 2011 A. However, if the special need is a lifelong condition, then a one-time certification statement is required; (iii) If you are authorized under § 301-13.3(a) to have an attendant accompany you, your agency may authorize the use of other than a compact car if deemed necessary by your agency. FMR NASA FEDERAL TRAVEL REGULATIONS SUPPLEMENT (NFTRS) ... § 301-10.313 Are rental car expenses allowed in my constructive voucher if a rental car was authorized on my travel authorization? Federal Travel Regulation Policies For Federal Employees. SUMMARY: Federal agencies are committed to identifying potential savings in employee rental of passenger vehicles. The use of DTS is mandatory for official travel. New Regulation Changes. This notice announces FTR Bulletin 14-05 which emphasizes the requirements for federal employee rental of passenger vehicles while on … Payment from a non-federal source for travel. If no Government-furnished automobile is available, but your agency has determined that travel must be performed by automobile, then a rental car should be authorized. DoD civilian employees shall use the Defense Travel System (DTS) to make all flight, hotel, and rental car reservations. www.defensetravel.dod.mil 1, JTR, Vol. This instruction has been reviewed by the Per Diem, Travel, and Transportation Allowance Committee (PDTATAC) staff in accordance with Department of Defense Directive 5154.31, Volume 5, dated October 16, 2015as PDTATAC Case RR19007. DEPARTMENT OF DEFENSE . (a) Your agency must determine that use of a rental vehicle is advantageous to the Government and must specifically authorize such use. (e) Travelers will not be reimbursed for fees associated with rental car loyalty points or the transfer of points charged by car companies. Material new to this change is indicated by an asterisk (*) and is effective 1 February 2011 unless … FTR Chapters 300-304 (Complete Version) FTR Amendments (Federal Register) Travel/Per Diem Bulletins; Accessibility information: These files are provided for printing purposes only. Agencies should approve these exceptions on a limited basis and must indicate on the travel authorization the reason for the exception. Federal Travel Regulation and Related Files. Regarding car rentals, the Defense Travel Management Office’s Joint Travel... read more. For … (c) Rental car. Drugstores 5. The standard rental vehicle size is a compact. Regulations, the Joint Federal Travel Regulation (JFTR), Joint Travel Regulations (JTR), ... arrangements for official and rental car reservations in accordance with the JFTR, Vol. Any conflict between this publication and the Joint Travel Regulations (JTR) is resolved based on the Travel and Transportation Policy . However, if it is not possible to refuel completely prior to returning the vehicle because of safety issues or the location of closest fueling station, travelers will be reimbursed for vendor refueling charges. Its ease of use and benefits to the government are similar to the Airline City Pair Program. The FTR includes policies on: Temporary duty (TDY) travel allowances. 2) You’re going TDY to perform an official duty – … For a fully 508 compliant version of … Car-rental. Lodgings 3. Can I use the rental vehicle while on rotation for personal leave? Certification statements must include at a minimum: (A) A written statement by a competent medical authority stating that special accommodation is necessary; (B) An approximate duration of the special accommodation; and. Published by: The Per Diem, Travel and Transportation Allowance Committee Department of Defense 4800 Mark Center Drive . The total cost of personal car travel must not exceed the cost of airfare, based on the lowest regular coach fare available for the location of travel from a standard commercial air carrier plus, transportation costs to and from the airports and end destination. Published by: The Per Diem, Travel and Transportation Allowance Committee Department of Defense 4800 Mark Center Drive . Therefore, travelers should refuel prior to returning the rental vehicle to the drop-off location. THE JOINT FEDERAL TRAVEL REGULATIONS . JTR C3320 says you may use your rental vehicle for official purposes including transportation to and from: 1. Barber Ships 6. 2. allowed for different lengths of travel:Rental Car … %PDF-1.6 %���� Suite 04J25-01 . NOTE: The act of signing and dating the traveler’s DD 13512 in block 21A, with remarks in - … In the area of rental cars, government employees are encouraged to rent cars through the Defense Travel Management Office (DTMO) U.S. Government Car Rental Agreement program , however since these contracts are specially negotiated with the U.S. Government, the Car Rental Agreement program cannot be utilized by government contractors. (2) When required because of agency mission, consistent with your agency's internal procedures pursuant to § 301-70.102(i). 1) The Joint Travel Regulations (JTR) directs you to the least-expensive, compact-sized rental vehicle offered by a company with a DTMO rental car agreement. Modes of Travel Travel to/from the TDY site (listed in order of preference): 1. Travelers may rent using a personal credit card. 1419 0 obj <> endobj (ii) A special need must be certified annually in writing according to your agency's procedures. The JTR POC mileage reimbursement for an automobile is $0.51 per mile. Alexandria, VA 22350-9000 . Rental Information . Notice of Federal Travel Regulation (FTR) Bulletin 14-05, Calendar Year (CY) 2014 Rental Car (Passenger Vehicle) Requirements. A1. (d) Privately Owned Vehicle (POV). (b) When authorized to use a rental vehicle, you should consider renting a vehicle from a vendor that participates in the Defense Travel Management Office (DTMO) U.S. Government Car Rental Agreement to avail yourself of the Agreement's benefits, including the insurance and damage liability provisions, unless you are OCONUS and no agreement is in place for your TDY location. (4) When additional room is required to accommodate multiple employees authorized to travel together in the same rental vehicle. Flying Accidents Compensation Regulations ***** Contracted Travel Card Service Provider ($500,000 Travel Accident Insurance) Standing Offer / Agreement with PSPC and car rental agencies. The traveler should request a confirmation number from the CTO to ensure that the reservation has been processed. (c) Travelers must use the least expensive compact car available, unless an exception for another class of vehicle is approved. (4) When the use of a rental car is authorized on the travel authorization, the traveler must use DTS or contact the CTO for car rental reservations. SIXT makes it easy to know everything about your car hire before you book. All rental car taxes and fees can be rolled up into the total cost and do not have to be itemized. (3) The rates established by the car rental agreement cannot be exceeded by the vendor. § 301-10.405 What must I do if I travel with another … And may I have other government employees, family, or friends with me in the rental car? 1-3 . �ġr&FV) ������;�:F��N0��N��o�#� ��� Duty Sites 2. Find out about all of the regulations for hiring a car from SIXT for every country. While you’re unfortunately not able to earn points on those expenses, ensure that the most beneficial rewards program is associated with each part of your travel in the Defense Travel Service (DTS) website. 1579 0 obj <>stream In some cases, the individual operating divisions or staff divisions may have their own policies as well. The motorcycle reimbursement rate … Further, this rule specifies that travelers, who have been authorized to travel via common carrier or rental car, and choose to use a POV instead, will be … (3) When the cost of other than a compact car is less than or equal to the cost of the least expensive compact car. The advantages of renting a car through the DTMO rental car program are: (1) Rental car agreements are pre-negotiated; (2) The agreement includes automatic unlimited mileage and collision damage insurance; and. For Emergency In case of emergency or other special circumstance, no traveler should be stranded without a rental vehicle. funded Rental Car while on TDY . POVs should be determined to be the most advantageous method of transportation only after your agency evaluates the use of a common carrier, a Government-furnished automobile, and a rental car. Dining Facilities 4. 2 and Defense Transportation Regulation CDTR) DoD 4500.9-R, Part I, Passenger Movement. Subpart E – Special Conveyances § 301-10.404 May NASA require me to travel with other employees in a special conveyance? Defense Travel System (DTS) Guidance. CIVILIAN PERSONNEL . The companies committed to pricing transparency and clearer terms and conditions, including clarity on insurance and waiver policies and tank refuelling options, and more fairness when handling alleged instances of damage to vehicles. Personal use of frequent flyer miles earned on official travel. The rates available at the time of publication became effective on January 1, 2011. 2.2.1 Crown Vehicles; 2.2.2 Rental Vehicles; 2.2.3 Private Motor Vehicles; Part III - Travel Modules. The Ground Transportation Policy articulates those expenses that are reimbursable for travel by Train, Bus, Rental Car, and use of Personal Vehicle. 1437 0 obj <>/Filter/FlateDecode/ID[<744DBE344F62B543B120F18C62AF3893><2E6F2A4196E8FB47AD64D7A6DF2E25CC>]/Index[1419 161]/Info 1418 0 R/Length 103/Prev 179827/Root 1420 0 R/Size 1580/Type/XRef/W[1 2 1]>>stream ��&�1UK=m3��t�R׍]��Nk{9m3q;s2\��h)AלWэ��bY��Hر�@��b�^�� f�� �(��L@��$�"A�׀����8��@�*�1�;V(7X*�1. Joint Federal Travel Regulations Title Page Change 310 Title-i 10/01/12 . Alexandria, VA 22350-9000 . h�b```b``�d`a`�Ic�c@ >�+sd`` R���(�c��_c+��}#�I�B7��؅��h�6逤K�B:�Sc`������ And since the JTR has the full force and effect of law, it’s good to stay within its confines. The AO must know and understand the regulations and policies that govern him/her in the performance of his/her duties (these are available through links on the DTMO and DTS websites). Failure to do so may result in employees being billed for the room or car rental. Government Car Rental Program » Posted by admin3 on Jan 9, 2015 in Rental Cars | 0 comments. Joint Travel Regulations Title Page Change 564 Title-i 10/01/12 . (i) A disability must be certified annually in a written statement by a competent medical authority. These regulation changes are issued for all persons in the Uniformed Services. Approve appropriate travel claims when there is a change from the written travel order involving allowances, itinerary, or reimbursable expense, such as a rental car. www.defensetravel.dod.mil 5. Pov ) a vehicle for official travel for different lengths of travel travel to/from the site. 2 and Defense Transportation regulation CDTR ) DoD 4500.9-R, Part I, Passenger.... 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